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Financial consultant duties
by Ivan Foley
Under terms of an agreement reached with the Platte County R-3 School Board, “retiring” superintendent Mark Harpst will serve as a financial consultant to the district beginning effective Nov. 1. He will be paid $2,000 per month plus health benefits, valued at $360 per month. He will report to the superintendent and to the board of education.
In addition, the school board has voted to pay Harpst $26,600 for “transitional duties” as the district adjusts to new superintendent Mike Reik, who will assume the post on July 1. Both moves--the one to hire Harpst as a consultant and the one to provide him with the additional $26,600--were approved by a 6-1 vote of the board, with Trish Stinnett opposing both motions.
The agreement in regard to the post of financial consultant details the responsibilities for that position as follows:
Act as an advisor to the new superintendent to accommodate a smooth transition into the head position at Platte County.
Train the superintendent and/or other personnel designated for future responsibility for district finances so as to make a smooth transition into fiscal responsibility to the district and its patrons.
Provide experience and credibility in school finance to district patrons as they consider a bond issue and/or tax levy in 2011 and to staff in negotiation efforts.
Assist the superintendent with the following:
*Reorganize current internal budget and develop spreadsheets of detailed expenditures.
*Work with superintendent and assistant on organizing budget data.
*Present annual budget to Board of Education.
*Make budget recommendations as needed.
*Update central office administration on expenditure and revenue status and advise of concerns.
*Coordinate the required Budget Document.
*Provide the monthly written report to Board of Education on budget status.
*Coordinate investment strategies and fund placement of revenues for maximizing district benefit.
*Training essential central office staff on budget preparation and annual audit preparation, as these issues occur annually, with a report to the board on the items covered.
TAX RATE AND ASSESSED VALUATION
*Interpret state reports and data that impact tax rate (mandated rollbacks, railroad and utilities, Proposition C, tax ceiling changes, etc.
*Calculate district tax rate and supporting documents for state auditor
*Publish data as required by Sb771.
*Attend tax rate hearing and provide needed data and information as requested by Board of Education and/or community.
IDENTIFY AND ANALYZE FUNDING SOURCES AS THEY IMPACT OPERATIONS AND CAPITAL PROJECTS
*Future funding projections at state level and local level.
*Bonding capacity and abilities to project for future growth.
*Identify timing and amounts of levy increase needed to fund district operations when next bond issue occurs.
*Impact of legislation, DESE changes, local tax base variations, etc.
BOND ISSUES AND TAX LEVY INCREASES
*Be as actively involved as the superintendent and board of education chooses for the position to be involved.
*Provide the essential data for demonstrating the need for bond issue/tax levy.
*Involved in legislative efforts to protect district resources (lobbyist)?
*Northland Chamber, Platte City Chamber, Greater Kansas City Chamber, Platte County EDC involvement in tax incentives, growth, etc.
*Examine total impact of issues (i.e. KCI Airport will eventually be the largest tax abatement in Missouri history and few people besides our board and administration realize it at this time).
*Coordinate and supervise the audit.
*Develop MDA (Management Discussion and Analysis) report for audit, budget document, and community access.
*Consultant and District Representation.
*Available to consult with the superintendent and assistant superintendents as needed on district operations.
*Represent the district as needed to community groups, organizations, etc.
*Other duties as assigned by central office administration or board.
CONDITIONS OF EMPLOYMENT
Reports to superintendent and board of education.
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